Mastering Erasmus+ Project Implementation

COURSES AND TRAININGS

Erasmus Courses

Overview and purpose

New to Erasmus+ project coordination? Feeling overwhelmed by contracts, documentation, partner management, and reporting obligations? You’re not alone. Managing a European project—especially as the lead organization—requires much more than drafting a successful proposal. From legal agreements and budget monitoring to organizing activities and ensuring visibility, the real work begins after your project is approved.

Mastering Erasmus+ Project Implementation is a 5-day practical course tailored for first-time coordinators and school/institution staff involved in Erasmus+ KA210 and KA1 projects. Whether you’re running a small-scale partnership or mobility project, this course offers everything you need to implement your project confidently and competently, step by step.

Key Takeaways

Understand your obligations as a beneficiary and signatory of Erasmus+ Grant Agreements.
Draft and manage Partnership Agreements, work plans, and deliverables across partners.
Coordinate project activities, mobilities, results, and team communication with clarity.
Use Erasmus+ tools (EU Login, Beneficiary Module, Mobility Tool+) to track progress.
Monitor quality, communicate results, and prepare strong final reports with the right documentation.

Learning Outcome

By the end of this course, participants will:

Understand the Erasmus+ programme structure (2021–2027) and key priorities for KA1 and KA210.
Manage grant agreements and partnership contracts, including budgeting and roles.
Organize mobility activities (KA1) and project results (KA210) with the appropriate tools and workflows.
Track progress through internal evaluation and quality assurance practices.
Implement effective dissemination and reporting strategies aligned with NA expectations.

Admission information

Language: English

Language level prerequisites: B1 or above

Audience: Designed for teachers, school/institution staff, project managers, and NGO professionals involved in their first Erasmus+ KA210 or KA1 project. Perfect for those with no prior coordination experience.

General prerequisites: No prior knowledge is required. Participants are encouraged to bring basic information on a project they are implementing or preparing to implement.

Maximum number of participants: 20

location

Rome, Italy — Classroom-based training combined with cultural exploration.

Duration and Daily Schedule

6 days, including a cultural tour and networking session on the final day.

Daily Schedule

Day 1: Entering the Erasmus+ World – First Steps After Approval

Morning: Welcome and overview of the Erasmus+ programme 2021–2027. Understanding key actions, priorities, and where KA1 and KA210 fit.
Afternoon: The beneficiary’s responsibilities. Grant Agreements and annexes explained. What to do in the first 30 days after project approval.

Day 2: Contracts, Budgeting, and Coordination

Morning: Drafting effective Partnership Agreements: what to include, how to structure responsibilities, timelines, and communication channels.
Afternoon: Managing your Erasmus+ budget: unit costs, lump sums, co-financing, budget transfers, and eligible documentation.

Day 3: Activity Implementation – KA1 and KA210 in Practice

Morning (KA1 focus): Organizing mobilities, preparing participants, managing travel, insurance, and documentation. Tools for tracking mobilities and ensuring inclusion.
Afternoon (KA210 focus): Planning and managing project activities, results, and deliverables. Best practices for coordinating small-scale partnership outputs.

Day 4: Monitoring, Dissemination, and Final Reporting

Morning: How to ensure quality and impact. Monitoring tools, internal evaluation practices, and risk management approaches.
Afternoon: Dissemination and visibility rules, platform obligations, final report checklists, and preparing for audits or NA evaluations.

Day 5: Reflection Lab

Morning: Hands-on exercise on drafting action plan for your project
Afternoon: Final group session: case sharing, peer feedback, Q&A with trainers.

Day 6: Guided Tour of Rome – Inspiration Beyond the Classroom

Morning: Explore iconic landmarks such as the Colosseum, Vatican City, and Piazza Navona, combining cultural appreciation with reflective discussions.
Afternoon: Closing discussions and certificate ceremony at a scenic location in Rome.

Why Choose This Course

For Real Coordinators: Covers the real-life management work most trainings ignore.
Applies to Both KA210 and KA1: Understand the distinct requirements and how to manage them effectively.
From Approval to Final Report: All phases of implementation, broken down for beginners.
Templates & Tools Included: Leave with ready-to-use documents you can apply in your project immediately

What Sets Us Apart

Implementation-Focused: Not proposal-writing — this is about doing the real work after approval.
Beginner-Ready: Clear explanations, logical progression, and no assumed prior knowledge.
Expertly Delivered: Led by trainers who’ve coordinated and evaluated Erasmus+ projects.
A Community to Grow With: Meet peers from across Europe, share insights, and build your support network in an unforgettable setting.